GLS Drama Booster Page
Find the minutes from the latest meeting below
Next Meeting – Monday MArch 1st
6:00 PM using zoom
Click for Booster Minutes packet for 3/1/2021
Parent/Booster Meeting for 2/8/2021
Click Here for a PDF of 2/8/2021 agenda package
Click Here for a Music Man T-shirt & Volunteer Form!
1/4/2021 @6:00 PM
Topic: Drama Booster Meeting 2020-2021
Time: Jan 4, 2021 06:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/81429723861?pwd=eU5TdUIwYVRtaW1Vc2hkUkg4RGZ1dz09
Meeting ID: 814 2972 3861
Passcode: pXZVd3
Topic: Drama Booster Meeting 2020-2021
Time: Jan 4, 2021 06:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/81429723861?pwd=eU5TdUIwYVRtaW1Vc2hkUkg4RGZ1dz09
Meeting ID: 814 2972 3861
Passcode: pXZVd3
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2020-2021 Drama booster Board Members Contact information
C0-Presidents-
Michelle King the3kings6903@gmail.com
Shae Evans sherbet18@yahoo.com
Vice President-
Christine Hobbs hobbs72201@sssnet.com
Secretary-
Dawn Klett Thekletts102011@gmail.com
Treasurer-
Erica Piatt dolphingirl1974@hotmail.com
Breakfast with Santa Chairperson
We are revamping the operational structure of the Breakfast with Santa this year and new Operations Officers will be announced soon.
Director Contact information
Mr. Ethan Hamilton - SHS & GMS Fall Play Director, SHS & GMS Spring Musical Artistic Director
gren_hamilto@tccsa.net
Mr. Geoffery Zimmerly - GMS Spring Music Director
gren_gzimmerly@tccsa.net
gren_hamilto@tccsa.net
Mr. Geoffery Zimmerly - GMS Spring Music Director
gren_gzimmerly@tccsa.net
Meeting Info below
2020-2021 BOOSTER MINUTES
MEETING MINUTES 10/5/2020
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GLS Drama Boosters Meeting Agenda
October 5, 2020
6:00 pm
Mr. Zimmerly’s room
GLS Drama Boosters Meeting
October 5, 2020
Present: Ethan Hamilton, Michelle King, Dawn Klett, Shae Evans, Chrissy Danko, Darrin Butler, Melissa Butler, Erica Piatt, Christine Hobbs, Wayne Morgret, Melaine Murillo, Erin Leonardi, Melinda Morgret, Jenn Stump, Amanda Peters
New Business
Old business was skipped as we have not had a meeting since February.
Amy Haas has resigned as treasurer. We thank her for her many years of service. There will be two new officers this year. Shae Evans will be co-president. Dawn Klett will be the secretary.
Treasurer report
The new expenses were a few things left over from Santa Breakfast, there were also a few expenses from Annie.
We did a Buchwalter’s fundraiser in May and made $1000.00. We currently have a balance of $9,000.00. Our fundraisers made our expenses a wash. Shae Evans motion to accept the Treasurer report, Darrin Butler 2nd. Motion carries.
Fundraisers
Our ongoing fundraiser is Market Day. We earn 10% on all purchases. Our last check from them was in March, we should be receiving another check again soon. We will also be receiving more marketing materials as they get up and running.
Every year we do a BW3 fundraiser and Chipotle fundraiser. We will plan on going forward on these fundraisers. You can now do online fundraising orders for Chipotle.
Santa’s Breakfast is stalled at this time. We need to wait till closer to time to see what we are able to do. We will be allowed to push out and do an Easter Pancake Breakfast. The problem with this is that it pushes up against Spring Break. At this time we will hold off on making any decisions.
Fall Show Update
Practice is going well, kids are enjoying the show. They are socially distanced on stage, and to this point they are wearing masks during rehearsal. Distancing is not an issue on stage, as the plays are Zoom ready distancing is not a problem. Only 2 students will not be able to distance and they will receive face shields. All other actors are compartmentalized and will not be wearing a mask. All tech crew will have their masks on at all times. Casts will be in different green rooms during show times. Costumes at this time have not been decided. Help Desk operators will have some sort of “uniform”, all others are street type clothes.
Mr. Hamilton was Invited to Tri County Directors Meeting to diiscuss Spring Play competition. The performances will be pre-recorded and students will watch via Zoom. Judging will be live.
Year looking forward
This year will be a lot of hurry up and wait. We are working on limiting spending until we have to. Mr Hamilton and Mr. Zimmerly working on show options. Budgets this year are an issue as we are only allowed to have 15% capacity at this time. We generally make 5-10% profit on shows with near sold out shows. Taking all this into account when picking Spring musicals.
A suggestion was made, Could we spread out through the building and live stream the plays to other rooms for people to see the shows.
Concessions
Jen Shutt is going to check and see what the meaning of ‘pre-packaged” is. She will check if we can sell popcorn as long as we pack it before opening the concession stand. Candy is still a go and is water.
General discussion
What will volunteers look like this year? Maybe just 2 in the concession stand, 2 ticket takers, 2 sets of parents per green room. If we have a rehearsal dinner it will have to be prepackaged. MR. Hamilton has not made a decision at this time. We will need to be getting sign ups going soon.
There will only be 4 build days. One of those days will be a teardown of the Annie Set. Looking to not teardown some of the larger pieces that were built and just store them. The set is very simple and should go up quickly.
Mr. Hamilton will look into getting flash drives of the pictures of Annie.
Next meeting will be November 2, 2020
October 5, 2020
6:00 pm
Mr. Zimmerly’s room
GLS Drama Boosters Meeting
October 5, 2020
Present: Ethan Hamilton, Michelle King, Dawn Klett, Shae Evans, Chrissy Danko, Darrin Butler, Melissa Butler, Erica Piatt, Christine Hobbs, Wayne Morgret, Melaine Murillo, Erin Leonardi, Melinda Morgret, Jenn Stump, Amanda Peters
New Business
Old business was skipped as we have not had a meeting since February.
Amy Haas has resigned as treasurer. We thank her for her many years of service. There will be two new officers this year. Shae Evans will be co-president. Dawn Klett will be the secretary.
Treasurer report
The new expenses were a few things left over from Santa Breakfast, there were also a few expenses from Annie.
We did a Buchwalter’s fundraiser in May and made $1000.00. We currently have a balance of $9,000.00. Our fundraisers made our expenses a wash. Shae Evans motion to accept the Treasurer report, Darrin Butler 2nd. Motion carries.
Fundraisers
Our ongoing fundraiser is Market Day. We earn 10% on all purchases. Our last check from them was in March, we should be receiving another check again soon. We will also be receiving more marketing materials as they get up and running.
Every year we do a BW3 fundraiser and Chipotle fundraiser. We will plan on going forward on these fundraisers. You can now do online fundraising orders for Chipotle.
Santa’s Breakfast is stalled at this time. We need to wait till closer to time to see what we are able to do. We will be allowed to push out and do an Easter Pancake Breakfast. The problem with this is that it pushes up against Spring Break. At this time we will hold off on making any decisions.
Fall Show Update
Practice is going well, kids are enjoying the show. They are socially distanced on stage, and to this point they are wearing masks during rehearsal. Distancing is not an issue on stage, as the plays are Zoom ready distancing is not a problem. Only 2 students will not be able to distance and they will receive face shields. All other actors are compartmentalized and will not be wearing a mask. All tech crew will have their masks on at all times. Casts will be in different green rooms during show times. Costumes at this time have not been decided. Help Desk operators will have some sort of “uniform”, all others are street type clothes.
Mr. Hamilton was Invited to Tri County Directors Meeting to diiscuss Spring Play competition. The performances will be pre-recorded and students will watch via Zoom. Judging will be live.
Year looking forward
This year will be a lot of hurry up and wait. We are working on limiting spending until we have to. Mr Hamilton and Mr. Zimmerly working on show options. Budgets this year are an issue as we are only allowed to have 15% capacity at this time. We generally make 5-10% profit on shows with near sold out shows. Taking all this into account when picking Spring musicals.
A suggestion was made, Could we spread out through the building and live stream the plays to other rooms for people to see the shows.
Concessions
Jen Shutt is going to check and see what the meaning of ‘pre-packaged” is. She will check if we can sell popcorn as long as we pack it before opening the concession stand. Candy is still a go and is water.
General discussion
What will volunteers look like this year? Maybe just 2 in the concession stand, 2 ticket takers, 2 sets of parents per green room. If we have a rehearsal dinner it will have to be prepackaged. MR. Hamilton has not made a decision at this time. We will need to be getting sign ups going soon.
There will only be 4 build days. One of those days will be a teardown of the Annie Set. Looking to not teardown some of the larger pieces that were built and just store them. The set is very simple and should go up quickly.
Mr. Hamilton will look into getting flash drives of the pictures of Annie.
Next meeting will be November 2, 2020
2019-2020 BOOSTER MINUTES
MEETING MINUTES 2/10/2020
2.10.2020
Green Local Schools Drama Boosters
Welcome
1.13.20 - Meeting Minutes – approved by Tiffany Geiser, second Dawn Klett
Treasurers Report – approved by Shae Evans and second by Heidi Boord –
Annie Dress, misc expenses related to the show, Sylvart did donate some portion of their profit from Santa pictures
Annie –
Patronage- may look slightly different format this year – ‘adopt an orphan’ idea – There will still be an opportunity to buy ads in the program with a picture or greeting for your actor – Patrons support the program – we’d love to see mass participation – no fee to participate in any drama club activities, so please consider becoming a patron this year
Costumes- Build Day – get bins out and labeled so that we can be organized as costumes and shoes are coming in
SignUps online at signup.com
Murder Mystery
Motion to approve purchase of pizza and water to feed kids dinner on Friday – actors and servers report at 5 pm – they can eat dinner and then get busy - water donation and cookies – from Carli Boord
Fundriasing –
BW3 March 18
Buchwalters Gift Cards - April
Green Local Schools Drama Boosters
Welcome
1.13.20 - Meeting Minutes – approved by Tiffany Geiser, second Dawn Klett
Treasurers Report – approved by Shae Evans and second by Heidi Boord –
Annie Dress, misc expenses related to the show, Sylvart did donate some portion of their profit from Santa pictures
Annie –
Patronage- may look slightly different format this year – ‘adopt an orphan’ idea – There will still be an opportunity to buy ads in the program with a picture or greeting for your actor – Patrons support the program – we’d love to see mass participation – no fee to participate in any drama club activities, so please consider becoming a patron this year
Costumes- Build Day – get bins out and labeled so that we can be organized as costumes and shoes are coming in
SignUps online at signup.com
Murder Mystery
Motion to approve purchase of pizza and water to feed kids dinner on Friday – actors and servers report at 5 pm – they can eat dinner and then get busy - water donation and cookies – from Carli Boord
Fundriasing –
BW3 March 18
Buchwalters Gift Cards - April
MEETING MINUTES 1/13/2020
| Annie Parent Packet |
01.13.2020
Green Local Schools Drama Boosters
Welcome
Treasurers Report – motion to approve Shannon Jones, second Diana Sprouse
12.09.2020 Minutes - Melanie Murillo motion to approve, Tiffany Geiser second
Santa’s Breakfast Recap – bottom line profit $4500 – very successful! Basket Raffle made the difference –lots of amazing items – thank you Shae Evans!!
Suggestion for better signage for craft show at entrance – larger sign and arrows Please Return any yard signs that are still out and about – contact Amy Haas for pickup if needed Looking towards next year – thinking about timing for next year with Thanksgiving so late – group consensus it leaning towards 12/5 over 12/12
Murder Mystery Night – The Mafia Murders - Feb 14, 2020 – 6:30 pm –
*** see packet for details – Bussers and servers wear black pants, white top, costume specific info for actors will be available on 1/17 – ask your students - actors may be responsible for some of their costume pieces
Annie – March 13-15, 2020
*** see packet for details –
Build Days will start this week – Lots to build and paint – Friendly reminder – middle school students are welcome at this point but parent participation is key to get things done – Hamilton and officers meeting to discuss tactics to encourage attendance -
We’ll need lots of help – see where you can jump in at signup.com https://signup.com/go/OgzOCWZ – posting signs around town, green room help and rehearsal dinner are always spots we could use more participation
Shoes and Costumes – see pictures for thoughts and inspiration – any questions should be directed to Mr Hamilton * many pieces for principals will be rented * 30 orphans – we may have some items on hand – but we’ll need families to supply some items as well looking towards late 1920s clothing – simple dresses - florals, stripes, sweaters –(THRIFT STORES) can be ill fitting (too big) if you find anything to supply– please know that it will be destroyed – stained, threads bare, etc. Look for shoes sooner than later – kids should have shoes to practice in – Look for black lace up boots or mary janes– they will be scuffed up and worn *Warbucks staff members are still in process at this point – will likely be provided *Hooverville People – victims of great depression – drab colors, tans/browns/blacks – muted dark colors fingerless gloves, scarves, coats, hats – layers (THRIFT STORES) *Boylan Sisters will be rentals *NBC staff will likely be pieced together from costume closet *NYC people – 1930s contemporary attire
Tickets – will probably go on sale 2/17 or 2/24 – watch for details –
Going forward, ticket sales for all shows will be online – we have had several complaints and issues with seating for fall shows. To increase efficiency and improve experience for all, fall show ticket sales will be online as well. We are still working on options for best price. Details forthcoming.
Green Local Schools Drama Boosters
Welcome
Treasurers Report – motion to approve Shannon Jones, second Diana Sprouse
12.09.2020 Minutes - Melanie Murillo motion to approve, Tiffany Geiser second
Santa’s Breakfast Recap – bottom line profit $4500 – very successful! Basket Raffle made the difference –lots of amazing items – thank you Shae Evans!!
Suggestion for better signage for craft show at entrance – larger sign and arrows Please Return any yard signs that are still out and about – contact Amy Haas for pickup if needed Looking towards next year – thinking about timing for next year with Thanksgiving so late – group consensus it leaning towards 12/5 over 12/12
Murder Mystery Night – The Mafia Murders - Feb 14, 2020 – 6:30 pm –
*** see packet for details – Bussers and servers wear black pants, white top, costume specific info for actors will be available on 1/17 – ask your students - actors may be responsible for some of their costume pieces
Annie – March 13-15, 2020
*** see packet for details –
Build Days will start this week – Lots to build and paint – Friendly reminder – middle school students are welcome at this point but parent participation is key to get things done – Hamilton and officers meeting to discuss tactics to encourage attendance -
We’ll need lots of help – see where you can jump in at signup.com https://signup.com/go/OgzOCWZ – posting signs around town, green room help and rehearsal dinner are always spots we could use more participation
Shoes and Costumes – see pictures for thoughts and inspiration – any questions should be directed to Mr Hamilton * many pieces for principals will be rented * 30 orphans – we may have some items on hand – but we’ll need families to supply some items as well looking towards late 1920s clothing – simple dresses - florals, stripes, sweaters –(THRIFT STORES) can be ill fitting (too big) if you find anything to supply– please know that it will be destroyed – stained, threads bare, etc. Look for shoes sooner than later – kids should have shoes to practice in – Look for black lace up boots or mary janes– they will be scuffed up and worn *Warbucks staff members are still in process at this point – will likely be provided *Hooverville People – victims of great depression – drab colors, tans/browns/blacks – muted dark colors fingerless gloves, scarves, coats, hats – layers (THRIFT STORES) *Boylan Sisters will be rentals *NBC staff will likely be pieced together from costume closet *NYC people – 1930s contemporary attire
Tickets – will probably go on sale 2/17 or 2/24 – watch for details –
Going forward, ticket sales for all shows will be online – we have had several complaints and issues with seating for fall shows. To increase efficiency and improve experience for all, fall show ticket sales will be online as well. We are still working on options for best price. Details forthcoming.
MEETING MINUTES 12/09/2019
12.09.2019
Green Local Schools Drama Boosters Meeting Minutes
Welcome
Treasurers Report
Fall Show Recap
Upcoming Events
Spirit Wear Delivery – Friday
Santa’s Breakfast – All hands on deck!
Still in need of volunteers for Friday night, also second shift Saturday Volunteers needed to post yard signs – ASAP Barn Restaurant gift certificates and amazing basket raffle items will be available
Murder Mystery Night – The Mafia Murders – Feb 14, 2020 6:30 pm – Tickets on sale NOW $35 each or 2 for $60
Annie – March 13-15
Seussical-The Musical – May 15-17
Build Days – Looking for ideas how to increase participation – Many ideas were mentioned and will be considered – see ideas below *could we incentivize attendance with front row tickets? Have an hourly attendance requirement to qualify for 2 front row tickets to a show performance? *could students be given credit towards drama points for attendance? *some parents expressed concern that there aren’t always enough jobs to go around and a lot of time is spent standing around at the beginning while getting started – any way to be more intentional/organized with our time? *concerns were also expressed regarding supervision of students at build days, particularly middle schoolers, who often seem to be causing more trouble than helping – any way we can assign students to willing parents who can help to keep them on task?
Green Local Schools Drama Boosters Meeting Minutes
Welcome
Treasurers Report
Fall Show Recap
Upcoming Events
Spirit Wear Delivery – Friday
Santa’s Breakfast – All hands on deck!
Still in need of volunteers for Friday night, also second shift Saturday Volunteers needed to post yard signs – ASAP Barn Restaurant gift certificates and amazing basket raffle items will be available
Murder Mystery Night – The Mafia Murders – Feb 14, 2020 6:30 pm – Tickets on sale NOW $35 each or 2 for $60
Annie – March 13-15
Seussical-The Musical – May 15-17
Build Days – Looking for ideas how to increase participation – Many ideas were mentioned and will be considered – see ideas below *could we incentivize attendance with front row tickets? Have an hourly attendance requirement to qualify for 2 front row tickets to a show performance? *could students be given credit towards drama points for attendance? *some parents expressed concern that there aren’t always enough jobs to go around and a lot of time is spent standing around at the beginning while getting started – any way to be more intentional/organized with our time? *concerns were also expressed regarding supervision of students at build days, particularly middle schoolers, who often seem to be causing more trouble than helping – any way we can assign students to willing parents who can help to keep them on task?
MEETING MINUTES 10/14/2019
10.14.2019
Green Local Schools Drama Boosters
Welcome –
Treasurers Report – unable to print – will upload to weebly later tonight – balance $5406.97 – motion to approve Shae Evans, second Diana Strouse
Last Meeting Minutes and Approval – motion to approve Dawn Klett, second Shannon Jones -
Upcoming Events –
Fall Shows – Nov 22-23 – 7 pm
Build Days – Good attendance is imperative. There were only 3 adults there this past Saturday. We got a lot done, but sets will not get built without adult participation. Poster Distribution – lists updated with current locations based on input - Rehearsal Dinner Chair Costumes – see handout – highlighted items will be provided by club – items not highlighted should be obtained by student/family – if this is a problem – please contact Mr. Hamilton
Breakfast with Santa – Saturday Dec 14 – Committee Chairs are coming together nicely – Watch for more details as it comes closer – lots of opportunities to help
Fundraisers – Erica
Dine to Donate – Bob Evans – (9/25) $77 profit Paint Party – 10/16 – 6 pm – A Time to Craft – $35 – spots still available! Chipotle Tuesday 11/12 Market Day -
Spirit Wear – Mr Hamilton will meet with students this week to finalize design – We will go with online store again – unable to use local vendors d/t ‘red tape’ involved with handling money for watch for more information soon.
Locker Magnets for kids designed by Dawn Klett – also Erica Piatt – they will be placed on lockers later this week.
Green Local Schools Drama Boosters
Welcome –
Treasurers Report – unable to print – will upload to weebly later tonight – balance $5406.97 – motion to approve Shae Evans, second Diana Strouse
Last Meeting Minutes and Approval – motion to approve Dawn Klett, second Shannon Jones -
Upcoming Events –
Fall Shows – Nov 22-23 – 7 pm
Build Days – Good attendance is imperative. There were only 3 adults there this past Saturday. We got a lot done, but sets will not get built without adult participation. Poster Distribution – lists updated with current locations based on input - Rehearsal Dinner Chair Costumes – see handout – highlighted items will be provided by club – items not highlighted should be obtained by student/family – if this is a problem – please contact Mr. Hamilton
Breakfast with Santa – Saturday Dec 14 – Committee Chairs are coming together nicely – Watch for more details as it comes closer – lots of opportunities to help
Fundraisers – Erica
Dine to Donate – Bob Evans – (9/25) $77 profit Paint Party – 10/16 – 6 pm – A Time to Craft – $35 – spots still available! Chipotle Tuesday 11/12 Market Day -
Spirit Wear – Mr Hamilton will meet with students this week to finalize design – We will go with online store again – unable to use local vendors d/t ‘red tape’ involved with handling money for watch for more information soon.
Locker Magnets for kids designed by Dawn Klett – also Erica Piatt – they will be placed on lockers later this week.
MEETING MINUTES 9/16/2019
| Drama Booster's Treasurer Report 2018-2019 |
| 09.16.2019_agenda.docx |
9/16/2019
Green Local Schools Drama Boosters Minutes
Welcome –
Green Local Schools Drama Boosters Minutes
Welcome –
Green Local Schools Drama Boosters Meeting Minutes
Welcome – Ethan
Who are the Drama Boosters and why do we exist? - Michelle
Kids are members of the drama club. Parents and families are part of the booster club – the booster club exists to support the program – Booster program is funded by concession sales and fundraising efforts. Funds are used at the discretion of the drama boosters by vote. There is a separate account for the drama club – ticket sale profits are kept by drama club.
Treasurers Report – Erica Motion to approve Dawn Klett, second Shae Evans
Expenses were almost equally outweighed by fundraising efforts. We will continue to aggressively fundraise so that we can fully support the program and continue to grow and expand!
Upcoming Events – (Magnets) - Christine
Fall Show Auditions Wed Sept 18 - 2:30-4:30 pm (audition monologues are on the drama board. If kids are involved in other extracurriculars – talk to Hamilton – they can go first)
Booster meeting Monday Oct 14 6 pm – (booster meetings 2nd Monday of each month)
Fall Shows – Nov 22-23 – 7 pm
Breakfast with Santa – Saturday Dec 14 – We need to get started on committee work. We are looking for volunteers to head committees – need to get started with donations asap
NOTE DATE CHANGE for AWARDS BANQUET – FRIDAY MAY 22 at 6 pm
Meeting with High School Students this week. Depending on turnout, 2 shows may not be sufficient – may have to add another brief show - Mr Hamilton will talk to students about possibly skipping One Act Play Festival to host a mystery dinner theater of sorts. Some things in flux until we know how many kids audition Wednesday – watch for more info later this week.
Fundraisers – Erica
Dine to Donate – Bob Evans Burbank Rd Wooster ALL DAY Wed Sept 25 – includes takeout! (Drama Club receives 15% of profit)
Paint Parties –Wed October 16 – 6-8 pm - downtown Wooster – A Time to Craft – corner of Walnut and North - cost around $30 - would be fun social event as well - will need to signup – we will have a cutoff around 25 – watch for details soon
Market Day – frozen food program similar to Schwanns with home delivery – 10% profit to program – still working on setting up account – watch for details soon
Amazon Smile – choose Green Local Boosters and we receive a percentage of your purchase discount
Concessions Chairs – Dawn Klett and Shae Evans
$500 Cash Advance for Fall Shows motion to approve – Shae Evans, Second Melissa Hughes
Where do you come in? – Volunteer Opportunities - Amy
Remind, Facebook Groups, Weebly Page
District Volunteer Policy – check parents tab on GLS website under forms for volunteer packet with info and directions
Recognition and Points info available – working on a way to put info online, but not ready yet.
Question about roles for Annie/Seussical – Do kids need to pick which show they audition for? Not necessarily – but if they have a preference d/t other activities/sports they should definitely share that on their application – some kids may be in both
Night Under the Lights – GES Program – Kids were assigned to pick a book and work on costume ideas – They were to notify Hamilton if they need costume help. Event is this Saturday night 1/21/19
Welcome – Ethan
Who are the Drama Boosters and why do we exist? - Michelle
Kids are members of the drama club. Parents and families are part of the booster club – the booster club exists to support the program – Booster program is funded by concession sales and fundraising efforts. Funds are used at the discretion of the drama boosters by vote. There is a separate account for the drama club – ticket sale profits are kept by drama club.
Treasurers Report – Erica Motion to approve Dawn Klett, second Shae Evans
Expenses were almost equally outweighed by fundraising efforts. We will continue to aggressively fundraise so that we can fully support the program and continue to grow and expand!
Upcoming Events – (Magnets) - Christine
Fall Show Auditions Wed Sept 18 - 2:30-4:30 pm (audition monologues are on the drama board. If kids are involved in other extracurriculars – talk to Hamilton – they can go first)
Booster meeting Monday Oct 14 6 pm – (booster meetings 2nd Monday of each month)
Fall Shows – Nov 22-23 – 7 pm
Breakfast with Santa – Saturday Dec 14 – We need to get started on committee work. We are looking for volunteers to head committees – need to get started with donations asap
NOTE DATE CHANGE for AWARDS BANQUET – FRIDAY MAY 22 at 6 pm
Meeting with High School Students this week. Depending on turnout, 2 shows may not be sufficient – may have to add another brief show - Mr Hamilton will talk to students about possibly skipping One Act Play Festival to host a mystery dinner theater of sorts. Some things in flux until we know how many kids audition Wednesday – watch for more info later this week.
Fundraisers – Erica
Dine to Donate – Bob Evans Burbank Rd Wooster ALL DAY Wed Sept 25 – includes takeout! (Drama Club receives 15% of profit)
Paint Parties –Wed October 16 – 6-8 pm - downtown Wooster – A Time to Craft – corner of Walnut and North - cost around $30 - would be fun social event as well - will need to signup – we will have a cutoff around 25 – watch for details soon
Market Day – frozen food program similar to Schwanns with home delivery – 10% profit to program – still working on setting up account – watch for details soon
Amazon Smile – choose Green Local Boosters and we receive a percentage of your purchase discount
Concessions Chairs – Dawn Klett and Shae Evans
$500 Cash Advance for Fall Shows motion to approve – Shae Evans, Second Melissa Hughes
Where do you come in? – Volunteer Opportunities - Amy
Remind, Facebook Groups, Weebly Page
District Volunteer Policy – check parents tab on GLS website under forms for volunteer packet with info and directions
Recognition and Points info available – working on a way to put info online, but not ready yet.
Question about roles for Annie/Seussical – Do kids need to pick which show they audition for? Not necessarily – but if they have a preference d/t other activities/sports they should definitely share that on their application – some kids may be in both
Night Under the Lights – GES Program – Kids were assigned to pick a book and work on costume ideas – They were to notify Hamilton if they need costume help. Event is this Saturday night 1/21/19
2018-2019 Booster minutes
| booster_report_4-8-2019.pdf |
Meeting minutes 4/8/2019
4/8/19
Green Local Schools Drama Boosters Minutes
Welcome –
Approve Minutes from 2/11/2019 Meeting – approved Jenn Stump, second Shae Evans
Treasurers Report – Erica – approved - Chrissy Danko, second Elizabeth Sustar
Joseph and the Amazing Technicolor Dreamcoat recap – 1000 tickets sold over the weekend!
Aladdin – see Aladdin packet on weebly – please be sure you are signed up for remind – this is ESSENTIAL for you to be aware of what is happening!
Warehouse Organization – Mrs.Martin
Drama Mama/Dad Shirts – please return forms and money if you are interested
Next Meeting – 5/13 6 pm – Mr Zimmerly’s room
Green Local Schools Drama Boosters Minutes
Welcome –
Approve Minutes from 2/11/2019 Meeting – approved Jenn Stump, second Shae Evans
Treasurers Report – Erica – approved - Chrissy Danko, second Elizabeth Sustar
Joseph and the Amazing Technicolor Dreamcoat recap – 1000 tickets sold over the weekend!
Aladdin – see Aladdin packet on weebly – please be sure you are signed up for remind – this is ESSENTIAL for you to be aware of what is happening!
- Flying Expense – letter to solicit corporate sponsorship – see Mr Hamilton if you think your business/place of work might be interested in sponsorship
- Patron Forms – please consider supporting the program – kids don’t pay dues to participate in drama club – think about what you may be willing to give
- Sign-Up – address on blue sheet – if you don’t do electronic sign up – please reach out to Mr Hamilton or one of the officers – we are happy to find a spot for you!
- Looking for volunteer to coordinate rehearsal dinner
- Looking for volunteer to coordinate cast party
- Looking for volunteers to post signs this weekend around Wooster, Orrville and Marshallville
Warehouse Organization – Mrs.Martin
- Does anyone have connection for bins/storage container donation?
- BW3 3/13 – $400
- Buchwalter Greenhouse 4/8-4/26 – see paperwork - $20 gift cards with $5 profit for drama club
Drama Mama/Dad Shirts – please return forms and money if you are interested
Next Meeting – 5/13 6 pm – Mr Zimmerly’s room
Meeting minutes 2/11/2019
2/11/19
Green Local Schools Drama Boosters
Welcome –
Approve Minutes from 1/14/2019 Meeting – Jenn Stump approved, Second Mrs Kinney
Treasurers Report – Erica – Shae Evans, second Diane Tirakas
Joseph and the Amazing Technicolor Dreamcoat – March 8-10, 2019 – Director’s Update
Sylvart Donation – Santa’s Breakfast pictures - $180
Five Guys – 5-8 pm Tues Jan 22, 2019 - $231.15
BW3 – ALL DAY Wed March 13, 2019 – Since it is all day we really need to promote this!
El Campesino – to be determined – Wed or Friday afternoon must speak to Manager- Michelle King will try to set this up
Craft/Paint night – still working on date – might be in March
Drama Mama/Dad Tshirts – orders being finalized this week – please get orders in ASAP
GMS Musical “Disney’s Aladdin Jr” Auditions - Monday Feb 25, 2019 2:30-4:30 –
Green Local Schools Drama Boosters
Welcome –
Approve Minutes from 1/14/2019 Meeting – Jenn Stump approved, Second Mrs Kinney
Treasurers Report – Erica – Shae Evans, second Diane Tirakas
Joseph and the Amazing Technicolor Dreamcoat – March 8-10, 2019 – Director’s Update
- Joseph shirts should be in by the end of the week – students should wear them on Wednesdays
- Costumes are coming along very well – simple adjustments still need to be made – parents still working on getting shoes and boots
- Picture day is coming – we are in need of robes for the brothers and wives. Anybody have a contact with a local church that might have costumes we could borrow for photos? We are looking for 6-12 costumes – Please contact Mr. Hamilton if you can help with this
- Build days – only 3 left! Lots of painting left to do – Please come out to help!
- Parent Sign UP – online through signup.com- watch for link to be coming out this week – We will send email to everyone who returned a tshirt order form and circled what they’d like to help with. Some adjustments were made to add helpers for concessions and also tickets – thinking through a new setup to help flow coming in and out of the shows
- Patron forms – please see form and letter in packet – remember, Drama club collects/requires no dues, and receives no funding from the school – If you love this program, please consider supporting it financially. Feel free to solicit support from business you may be involved with as well!
- Presale Tickets – see links on weebly site. Staggered sale – Please remember to consider other drama families and don’t purchase tickets in the front 3 rows for multiple shows- everybody wants to see their kids!
- Tuesday 2/19/19 – 7 pm – Friday 3/8/19 Show
- Wednesday 2/20/19 – 7 pm – Saturday 3/9/19 Show
- Thursday 2/21/19 – 7 pm – Sunday 3/10 Show
Sylvart Donation – Santa’s Breakfast pictures - $180
Five Guys – 5-8 pm Tues Jan 22, 2019 - $231.15
BW3 – ALL DAY Wed March 13, 2019 – Since it is all day we really need to promote this!
El Campesino – to be determined – Wed or Friday afternoon must speak to Manager- Michelle King will try to set this up
Craft/Paint night – still working on date – might be in March
Drama Mama/Dad Tshirts – orders being finalized this week – please get orders in ASAP
GMS Musical “Disney’s Aladdin Jr” Auditions - Monday Feb 25, 2019 2:30-4:30 –
Meeting minutes 1/15/2019
1/14/19
Green Local Schools Drama Boosters
Welcome –
Approve Minutes from 12/10/18 Meeting – table approval – no hard copies available
Treasurers Report –reviewed by Erica – Marcia Trent found some heavy duty shelving at an auction – she donated a portion and the drama club also purchased some for organizational use
Approved – Shae Evans, second Malinda Morgret
Santa Breakfast Recap - $4000 net profit – this year was slightly more successful d/t more donations brought in. We welcome any input and suggestions for how to make this event even more successful next year!
Fundraising Update – (large fundraising focus this year d/t expense of flying for GMS show – Aladdin)
Five Below - $47 (10% profit- December shopping period)
Five Guys – 5-8 pm Tues Jan 22, 2019
BW3 – ALL DAY Wed March 13, 2019 – carry out also
El Campesino – to be determined
Painting Party – Feb 22-23???? – watch for details to follow – this would require RSVP
Drama Mama/Dad Tshirts – order forms and payment due Friday Feb 1
Joseph and the Amazing Technicolor Dreamcoat – March 8-10, 2019 -See Packet Details –
Schedule details – Elementary parents –
There are some long days 3/1-If you are concerned about your child lasting through that long day, please have them skip choreography and come for run through in the evening.
3/6-7 – If 8 pm is too late please communicate with me – we will do what we can to get the GES kids out
GES Parents – It is IMPERATIVE that you physically walk in the building to pick your kid up from practice – kids can be picked up from the event entrance.
Green Local Schools Drama Boosters
Welcome –
Approve Minutes from 12/10/18 Meeting – table approval – no hard copies available
Treasurers Report –reviewed by Erica – Marcia Trent found some heavy duty shelving at an auction – she donated a portion and the drama club also purchased some for organizational use
Approved – Shae Evans, second Malinda Morgret
Santa Breakfast Recap - $4000 net profit – this year was slightly more successful d/t more donations brought in. We welcome any input and suggestions for how to make this event even more successful next year!
Fundraising Update – (large fundraising focus this year d/t expense of flying for GMS show – Aladdin)
Five Below - $47 (10% profit- December shopping period)
Five Guys – 5-8 pm Tues Jan 22, 2019
BW3 – ALL DAY Wed March 13, 2019 – carry out also
El Campesino – to be determined
Painting Party – Feb 22-23???? – watch for details to follow – this would require RSVP
Drama Mama/Dad Tshirts – order forms and payment due Friday Feb 1
Joseph and the Amazing Technicolor Dreamcoat – March 8-10, 2019 -See Packet Details –
Schedule details – Elementary parents –
There are some long days 3/1-If you are concerned about your child lasting through that long day, please have them skip choreography and come for run through in the evening.
3/6-7 – If 8 pm is too late please communicate with me – we will do what we can to get the GES kids out
GES Parents – It is IMPERATIVE that you physically walk in the building to pick your kid up from practice – kids can be picked up from the event entrance.
Meeting Minutes 12/10/2018
12/10/2018
Green Local Schools Drama Boosters Minutes
Welcome –
Approve Minutes from 11/12/18 Meeting – motion to approve – Dawn Klett, second Shannon Jones
Treasurers Report – motion to approve – Shae Evans, second Jenn Stump
Fall Show Report/Update – Ethan – record attendance – 230-245 each night –
Minor ticket issue – seemed that there may have been people not paying to get in. Might be a
good idea going forward to have someone selling and also someone at the door to check tickets
and be sure that everyone has paid for admittance.
Discussion about presale for fall shows – some parents are requesting that d/t people saving an
excessive amount of seats. Per Ethan, he has held off on that b/c it is a $2 upcharge on tickets
that we must pay – he will explore options and we can revisit that.
Pretzels sold out – good idea to continue – should have 1 person allocated to heat those starting
around 5:15.
Five Guys Fundraiser – Erica is working on solidifying dates for rescheduling for Feb
El Campesino – Dine to Donate – late January date –
Five Below Fundraiser – Dec 14-22 – will pass out fliers on Saturday – Ethan will ask Zimmerly if we can
have fliers at concerts this and next week. FLIERS MUST BE PRESENTED AT POINT OF SALE – they will
not take phone screenshot –
Barn Gift Certificates – will be for sale at Santa’s Breakfast only– Buy $20 gift certificate for $15, drama
club profit’s 50%
Paint Party – Mom’s Night Out – Erica is working details – personalized serving tray
Drama Mama T-shirts – Ethan’s mom will make these for us – Ethan will send out info – deadline to
order mid-January – She will cover cost and we can mark up slightly.
Santa’s Breakfast – see packet details -
Ticket money due Tuesday 12/11
STILL IN NEED OF VOLUNTEERS
High School Musical – Joseph and the Amazing Technicolor Dreamcoat – March 8-10, 2019
Joseph schedule almost complete – Stephanie’s schedule has changed – Choreography has to be on
Monday/Friday – this affects ski club kids and cheerleaders – There will be some work days on vacation
and early release days – The show is ALL MUSIC – no dialogue – that means there is a lot of
choreography and will necessitate a lot of practice. Call backs were this afternoon and tomorrow –
working on a few more details and one more call back tomorrow. Cast list should be out Wednesday.
Set is designed, choreography is lined up. Costumes will be purchased 70% and rented 30%.
Green Local Schools Drama Boosters Minutes
Welcome –
Approve Minutes from 11/12/18 Meeting – motion to approve – Dawn Klett, second Shannon Jones
Treasurers Report – motion to approve – Shae Evans, second Jenn Stump
Fall Show Report/Update – Ethan – record attendance – 230-245 each night –
Minor ticket issue – seemed that there may have been people not paying to get in. Might be a
good idea going forward to have someone selling and also someone at the door to check tickets
and be sure that everyone has paid for admittance.
Discussion about presale for fall shows – some parents are requesting that d/t people saving an
excessive amount of seats. Per Ethan, he has held off on that b/c it is a $2 upcharge on tickets
that we must pay – he will explore options and we can revisit that.
Pretzels sold out – good idea to continue – should have 1 person allocated to heat those starting
around 5:15.
Five Guys Fundraiser – Erica is working on solidifying dates for rescheduling for Feb
El Campesino – Dine to Donate – late January date –
Five Below Fundraiser – Dec 14-22 – will pass out fliers on Saturday – Ethan will ask Zimmerly if we can
have fliers at concerts this and next week. FLIERS MUST BE PRESENTED AT POINT OF SALE – they will
not take phone screenshot –
Barn Gift Certificates – will be for sale at Santa’s Breakfast only– Buy $20 gift certificate for $15, drama
club profit’s 50%
Paint Party – Mom’s Night Out – Erica is working details – personalized serving tray
Drama Mama T-shirts – Ethan’s mom will make these for us – Ethan will send out info – deadline to
order mid-January – She will cover cost and we can mark up slightly.
Santa’s Breakfast – see packet details -
Ticket money due Tuesday 12/11
STILL IN NEED OF VOLUNTEERS
High School Musical – Joseph and the Amazing Technicolor Dreamcoat – March 8-10, 2019
Joseph schedule almost complete – Stephanie’s schedule has changed – Choreography has to be on
Monday/Friday – this affects ski club kids and cheerleaders – There will be some work days on vacation
and early release days – The show is ALL MUSIC – no dialogue – that means there is a lot of
choreography and will necessitate a lot of practice. Call backs were this afternoon and tomorrow –
working on a few more details and one more call back tomorrow. Cast list should be out Wednesday.
Set is designed, choreography is lined up. Costumes will be purchased 70% and rented 30%.
Meeting Minutes 11/13/18
11/12/2018
Green Local Schools Drama Boosters Minutes
Welcome –
Update from Ethan –
Shows are coming together – technically things are going well – This week should be pretty fun.
Kids should be bringing costume pieces in this week. They should be prepared – head to toe in
costume for rehearsal Wed/Thursday rehearsals. Marcia Trent will be at rehearsal
Wed/Thursday taking photos for us.
Approve Minutes from 10/16/18 Meeting – Cassie Parson approved, Shae Evans, second
Treasurers Report – 501C3 status update – still some reporting to do – our status was actually revoked
in 2010 – Erica is filing with the state Attorney’s General and giving them our new approval info. Things
seem to be in order though. We did purchase a blackout curtain and track and also a popcorn machine-
Diana Sprouse approved, Dawn Klett seconds the motion
Patron Forms – Patron forms come out for musicals ONLY – Fall play expenses are minimal and they
seem to fund themselves. – watch for patron forms to come related to each musical.
Concession Stand Details – Chrissy Danko and Jenn Stump –
We do have an account now with Dannemiller’s popcorn – we have popcorn and supplies for fall
show – Jenn cleaned out concession stand and has supplies and binder ready for volunteers.
Chrissy has roses coming from Giant Eagle.
Pretzels will be offered – we got 40 – we have a warmer to put them in – Melinda Morgret may
let us use consumer family science room to heat them up – Brenda West will look into wax
sleeves or foil sheets and purchase whatever makes the most sense
Water bottle labels – Michelle Keuhn – These will promote our events and shows – We will label
them Thursday night during rehearsal with parents that are present and some students as well if
needed
Fall Rehearsal Dinner Chair – Elizabeth Sustar – sign up looks good – Taco Bar
Fall Play Signups – signup.com – things look good – still in need of cookie donations for Friday night and
there are a few green room spots open
Santa’s Breakfast – Michelle Kuehn- see page in packet –
Basket Donations – we are looking at just about ½ dozen baskets – also Mrs. Hamilton Quilt and quilted
items, several businesses have donated items, club members will not be asked to donate items for
baskets this year. We will do a lottery basket again, as that went over well last year. Club members will
be asked for lottery tickets or cash donations.
Fundraisers –
Chipotle Dine to Donate – $337.11
Five Guys 11/16/18 4-10 pm –
Five Below – December 14-22 (10% profit) – must take paper flier in to get credit – we will run
copies and pass out at production this weekend – may also pass out while ringing salvation army
bells at Walmart?
Drama Mama T-shirts – Ethan’s mom will make these for us
BW3 Fundraiser March – Erica will work on solidifying a date during NCAA March madness
tournament
Green Local Schools Drama Boosters Minutes
Welcome –
Update from Ethan –
Shows are coming together – technically things are going well – This week should be pretty fun.
Kids should be bringing costume pieces in this week. They should be prepared – head to toe in
costume for rehearsal Wed/Thursday rehearsals. Marcia Trent will be at rehearsal
Wed/Thursday taking photos for us.
Approve Minutes from 10/16/18 Meeting – Cassie Parson approved, Shae Evans, second
Treasurers Report – 501C3 status update – still some reporting to do – our status was actually revoked
in 2010 – Erica is filing with the state Attorney’s General and giving them our new approval info. Things
seem to be in order though. We did purchase a blackout curtain and track and also a popcorn machine-
Diana Sprouse approved, Dawn Klett seconds the motion
Patron Forms – Patron forms come out for musicals ONLY – Fall play expenses are minimal and they
seem to fund themselves. – watch for patron forms to come related to each musical.
Concession Stand Details – Chrissy Danko and Jenn Stump –
We do have an account now with Dannemiller’s popcorn – we have popcorn and supplies for fall
show – Jenn cleaned out concession stand and has supplies and binder ready for volunteers.
Chrissy has roses coming from Giant Eagle.
Pretzels will be offered – we got 40 – we have a warmer to put them in – Melinda Morgret may
let us use consumer family science room to heat them up – Brenda West will look into wax
sleeves or foil sheets and purchase whatever makes the most sense
Water bottle labels – Michelle Keuhn – These will promote our events and shows – We will label
them Thursday night during rehearsal with parents that are present and some students as well if
needed
Fall Rehearsal Dinner Chair – Elizabeth Sustar – sign up looks good – Taco Bar
Fall Play Signups – signup.com – things look good – still in need of cookie donations for Friday night and
there are a few green room spots open
Santa’s Breakfast – Michelle Kuehn- see page in packet –
Basket Donations – we are looking at just about ½ dozen baskets – also Mrs. Hamilton Quilt and quilted
items, several businesses have donated items, club members will not be asked to donate items for
baskets this year. We will do a lottery basket again, as that went over well last year. Club members will
be asked for lottery tickets or cash donations.
Fundraisers –
Chipotle Dine to Donate – $337.11
Five Guys 11/16/18 4-10 pm –
Five Below – December 14-22 (10% profit) – must take paper flier in to get credit – we will run
copies and pass out at production this weekend – may also pass out while ringing salvation army
bells at Walmart?
Drama Mama T-shirts – Ethan’s mom will make these for us
BW3 Fundraiser March – Erica will work on solidifying a date during NCAA March madness
tournament
MEETING MINUTES 10/16/18
10/16/2018
Drama Boosters Meeting Minutes
Approve Minutes from 9/17/18 Meeting – motion to approve – Dawn Klett motion to approve, second-Diana Strouse
Treasurers Report – motion to approve – Shannon Jones, second Jenn Stump
501C3 status update APPROVED!! Still waiting for official letter. This will allow us to make more requests for donations, now that we are tax exempt. Obviously will also save some money as far as tax payments.
Guest Speaker – Brent Steiner – Levy vote 11/6 –
Concession Stand Details – Chrissy Danko and Jenn Stump – (see packet)
Fall Play Signups – signup.com – watch for remind text with link
Santa’s Breakfast – Michelle Kuehn – see packet –
Fundraisers –
Next Meeting Monday November 12 6 pm – Mr. Zimmerly’s room
Drama Boosters Meeting Minutes
Approve Minutes from 9/17/18 Meeting – motion to approve – Dawn Klett motion to approve, second-Diana Strouse
Treasurers Report – motion to approve – Shannon Jones, second Jenn Stump
501C3 status update APPROVED!! Still waiting for official letter. This will allow us to make more requests for donations, now that we are tax exempt. Obviously will also save some money as far as tax payments.
Guest Speaker – Brent Steiner – Levy vote 11/6 –
- Green Local music and drama program is like no other
- Dean Frank has been a great addition – we want to keep the momentum moving forward – We are making strides in many areas academically. Nobody wants to go backwards!
- Details of Levy- refer to mailer sent to district families
Concession Stand Details – Chrissy Danko and Jenn Stump – (see packet)
- Jenn will have a binder in the kitchen with instructions about concessions - She has purchased a box with cleaning supplies and trays – she will inventory the cupboard before fall shows. Key is currently lost – Hamilton has contacted admin to get a new one. Binder will contain instructions about what to do with money and tracking system for funds.
- New concession ideas – we will have candy bars and sugar candy, popcorn – pretzels? Erica will check with Auntie Anne’s about pretzel option? Diana Spouse has a large roaster we could use to keep them warm if needed. Purchase pretzel warmer?
- Chrissy has some ideas for charms and Aladdin marketing items to sell in the spring
Fall Play Signups – signup.com – watch for remind text with link
Santa’s Breakfast – Michelle Kuehn – see packet –
- Students will each get 5 tickets to sell – tickets will be given at rehearsal dinner for fall plays
- Raffle items – Michele will contact business for donations – may not need to ask families – looking to have 5-6 high quality baskets
- Photos with Santa – proceeds to Drama Department
- Requested donations – see packet – hoping to get the bulk of our expenses donated
- Sign up will have all volunteer opportunities available
Fundraisers –
- Chipotle Dine to Donate 11/6/18 4-8 pm (50% profit)
- Five Below – December 14-22 (10% profit)
- Quarter Auction? – looking into logistics and if we are allowed to do this at school
- Questions were raised about having more dine to donate – feedback was favorable for more dates and opportunities
- Questions raised about trash bag fundraiser – profit could be $7/roll if priced competitively – will look further into that option and timing
Next Meeting Monday November 12 6 pm – Mr. Zimmerly’s room
MEETING MINUTES 9/17/18
9/17/2018
Drama Boosters Meeting Minutes
Welcome and Intro – Ethan Hamilton
Who are Drama Boosters and Why do we exist -
Upcoming Events – Ethan –
GLS Drama Awards – 5/28/18 – mark your calendars – this is a great night – planned by leadership team
Expenditures to approve –
Publicity – we have used billboards for the past several years – relationship with S&S was costing them money and hassle – this is no longer an option. Looking into clapboards or yard signs – need some economical options
Looking into signage for handicap and elderly parking – for shows – possible clapboard a-frame sands
Fundraisers – reason behind non-profit filing was to expand our fundraising options – flying will be a significant expense, and we are trying to get ahead of the game. Just looking at options to see what people might be interested in –
Next Meeting – Tuesday October 16 - 6pm Mr. Zimmerly’s Music Room
Drama Boosters Meeting Minutes
Welcome and Intro – Ethan Hamilton
Who are Drama Boosters and Why do we exist -
- Drama Club Budget relies on ticket sales and patronage – pays for rights to show and other show related expenses
- Drama Boosters – fundraisers
Upcoming Events – Ethan –
- Review of shows and details related to shows for fall – see details in packet
- Santa’s Breakfast – Fundraiser details in packet – Michelle Kuehn to chair this committee Grade level baskets? - any ideas for ways to mix this up? Some grade levels have a good response, others not so much – just trying to equalize things a bit
GLS Drama Awards – 5/28/18 – mark your calendars – this is a great night – planned by leadership team
Expenditures to approve –
- $500 cash advance for Mr. Hamilton – fall show expenses – motion to approve – Melanie Murillo, 2nd Brent Watkins
- Popcorn Machine – discussion – option tabled – will make decision before fall shows
- Leadership Team Building – Unlocked ( owned by former drama club family – giving us 33% discount) – activity and then meal for 20ish kids – motion to approve expense – Shae Evans, 2nd Brent Watkins
Publicity – we have used billboards for the past several years – relationship with S&S was costing them money and hassle – this is no longer an option. Looking into clapboards or yard signs – need some economical options
Looking into signage for handicap and elderly parking – for shows – possible clapboard a-frame sands
Fundraisers – reason behind non-profit filing was to expand our fundraising options – flying will be a significant expense, and we are trying to get ahead of the game. Just looking at options to see what people might be interested in –
- Dine to Donate using several restaurants – monthly night out to help drama club
- Trash Bags – 39 gallon bags – set your own price
- Candy Bars – deal from Sam’s Club – purchased for $21 (box of 52) – purchased 10 this summer, option for kids to sell 60 cents/bar profit
- The Barn Restaurant - $20 gift certificate for $15 - $8 profit for each -
- Drama Mama T-Shirt
- Too Much Light Makes the Baby Go Blind – High School show for Drama Festival that could be a fundraiser event
- Please contact officers if you have ideas
- District Volunteer Policy and – all volunteers must be board approved – please return application to board office and have background screen
- Volunteer Opportunities – job description sheet in packet – watch for sign up opportunities online
- Chrissy Danko will chair Concessions this year – watch for some small changes there – upgraded flowers, maybe some different snack options
Next Meeting – Tuesday October 16 - 6pm Mr. Zimmerly’s Music Room
Meeting Minutes 8/29/18
Green Local Drama Boosters
Meeting Minutes 8/29/18
Meeting Minutes 8/29/18
- Attendees –
- Michelle King Christine Hobbs Brenda West Michelle Keuhn Melinda Morgret Amy Haas Ethan Hamilton Erica Piatt
- Issue on the table – Should we apply for 501c3 Tax Exempt Status?
- This was discussed amongst the officers this summer at a meeting. It was determined that this could present a great cost savings, as we pay several hundred dollars on sales tax each school year.
- Erica Piatt, treasurer, looked into the filing process and is willing to proceed with the filing. If we file an EZ form online, the cost is $275 –onetime fee. It is required to file a report each year with the IRS. After 3 years of not filing, the 501c3 status is no longer valid. There are exemptions that do not require annual filing. Erica is looking into these options, as we may qualify.
- Do we qualify as a nonprofit? There was some discussion here –
- Consensus was yes – we do not operate for profit – we do not have a payroll. We exist to support a school affiliated club. Our donations are not funneled to other causes or charities.
- It was determined that once status is achieved, we will update the bi-laws accordingly, and have them approved at a meeting, so that when there is a change of officers, everyone is aware of non-profit status and what needs to be done as far as maintaining that status.
- Michelle King made motion to approve spending $275 to file for 501c3 status as a Non-Profit Organization
- Christine Hobbs second
- No opposition
- Erica will proceed with filing
- Meeting adjourned.
- Next Meeting – 9/17/18 6 pm - Cafetorium
